About Us

At Cosgroves, we encourage sustainable growth in our people and projects through bringing buildings to life. 100% kiwi owned and operated, our offices span Aotearoa and we take a mahi tahi approach to our multi-disciplinary engineering consulting services. Our core values – People First, Make an Impact, Future Focused, and Collective Power – underpin our way of working and we are committed to fostering a collaborative and innovative workplace where everyone's contributions are valued.

Role Overview

We are seeking a skilled Office Manager to join our team in Christchurch on a fixed term, part -time basis (4 days/32 hours per week), covering maternity leave. As an Office Manager at Cosgroves, you will play a pivotal role in ensuring the smooth operation of Cosgroves nationally. Your ability to maintain confidentiality, your initiative, and your attention to detail will be crucial in ensuring the efficient operation of our daily activities.

Responsibilities

• Oversee the day-to-day admin function of the company offices to ensure the ongoing smooth operation of Cosgroves
• Line management of the local office Administrators including workflow coordination, conducting performance appraisals and identifying training and professional development opportunities
• Coordinate monthly admin team meetings and weekly check-ins with the local office Administrators
• Processing monthly credit card reconciliations
• Assist the Senior Financial Administrator (SFA) with payroll preparations and post-payroll tasks
• Accounts Payable – assist with monthly data entry to ensure deadlines are met and expenses are appropriately disbursed on to projects where relevant.
• Accounts Receivable – regularly monitor aged debtor reports and follow up with clients regarding overdue invoices.
• Management of company leased vehicles ensuring servicing, grooming, wof, registration and other requirements are met and coordinated in advance to ensure no disadvantage to the business
• Understand all software maintenance agreements & annual subscriptions
• Be responsible for the day to day running of the QMS to meet ongoing requirements to maintain ISO:9001 accreditation
• Assist Culture + Wellbeing Working Group leader to drive in-house initiatives
• Assist the Sustainability Working Group leader to drive in-house initiatives
• Assist with preparation and submission of data to maintain Toitū accreditation (or equivalent)
• Other additional duties

Requirements

• At least 5 years office and accounts administration experience; or relevant qualification.
• Leadership skills to provide guidance and development to direct reports
• A high degree of proficiency with MS Office applications (primarily Outlook, Word, Excel and PowerPoint)
• A broad understanding of key accounting principles
• Strong organisational skills to complete tasks by time-sensitive deadlines
• High level of attention to detail
• Analytical and problem-solving skills
• Excellent communication and relationship management skills to interface daily with a diverse range of contacts
• High degree of confidentiality and professionalism
• An ability to handle multiple tasks and work well under pressure
• Enthusiasm and drive; ability to deliver good results
• A high degree of integrity and personal responsibility
• A commitment to diversity and inclusion in the workplace
• An ability to cope with a dynamic and demanding work environment

What We Offer

At Cosgroves it’s all about the team. With a people first mentality you can expect a strong and supportive team environment and a company-wide culture that prioritises hauora; and will assist your career development and extend your knowledge while you work on a range of exciting projects.

• Competitive salary commensurate with experience with additional group financial incentives and benefits package.
• A company culture, where you will be supported in your career and work / life balance.
• In-house perks - health insurance, birthday leave, flexible working, epic social club.
• A chance to work in a values-driven organisation that prioritises its people and community.
• A collaborative and inclusive work environment that fosters innovation and creativity.

How to Apply

If you're ready to join a company that values its employees and encourages you to make an impact while embracing future-focused initiatives, we'd love to hear from you! Please submit your resume and a cover letter highlighting your relevant experience and alignment with our core values.

Cosgroves is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. We aim to provide an equitable selection process for all candidates, so please let us know by emailing careers@cosgroves.com if there are any adjustments or support we can provide to make the process more accessible to you.

If you want to know more about the role or team, contact us at careers@cosgroves.com and we will be in touch to chat.